AI invoice & receipt extraction
Stop typing
invoices.
Drop a PDF, snap a photo, or paste a screenshot. Vaultyix reads every field — vendor, date, totals, line items, currencies — and sends a clean row to Google Sheets or OneDrive. Under 10 seconds.
Try it live
Don't take our word for it.
Extract one right now.
Drop any invoice or receipt below — no account, no sign-up. Watch the fields come out.
AI is reading your document — about 10 seconds…
| Vendor | Date | Original | CAD | Rate | Items |
|---|
Demo documents are processed once and discarded — never stored, never used for training.
Works with the tools you already use
How it works
From document to spreadsheet row
in three steps.
Upload or snap
Drop a PDF, take a photo with your phone, paste a screenshot, or drag a CSV. Multiple invoices in one image? Vaultyix reads them all.
AI reads everything
Vendor name, date, invoice number, totals, taxes, line items, currency — extracted in any language. Review and confirm in seconds.
Clean row, one click
Structured data lands in your connected Google Sheet or OneDrive file — including the original amount, converted amount, and exchange rate.
Built for foreign-currency invoices
Your suppliers bill in USD.
Your books need CAD.
Vaultyix reads the original invoice amount and automatically converts it to your home currency — with the live exchange rate saved on every row. No browser tabs. No manual lookups. No rounding errors.
- Original currency and converted amount, side by side
- Exchange rate captured per invoice for audit-ready records
- Supports any target currency — CAD, GBP, AUD, EUR, and 160+ more
- Works for USD, CNY, EUR, INR, MXN — any source currency
Features
Everything you need to stop
typing invoices by hand.
Photo, PDF, or paste
Snap with your phone camera, upload a PDF, drag an image, or paste a screenshot directly into the app.
Any language, any format
AI reads invoices in English, French, Mandarin, Spanish, Arabic, and more — handwritten or printed.
Automatic FX conversion
Every invoice is converted to your home currency at the live rate — with the rate stored per row.
Straight to your spreadsheet
One click pushes clean rows to a connected Google Sheet or OneDrive Excel file. No copy-paste.
Custom extraction templates
Define your own fields for freight invoices, purchase orders, expense receipts — any document type.
Line items & totals
Not just the total — Vaultyix extracts each line item, quantity, unit price, and tax breakdown.
Who it's for
Made for the people
drowning in paper.
One upload replaces minutes of typing — multiplied across every invoice, every client, every month.
Bookkeeping & accounting firms
Cut the hours spent keying client invoices. One tool handles every client's documents — any currency, any format.
E-commerce & importers
Supplier invoices in USD, EUR, or CNY — automatically converted to CAD and logged to your sheet in seconds.
Small businesses
Stop hand-typing receipts at month end. Snap, extract, and keep clean records without a dedicated finance person.
Logistics & freight
Custom templates extract freight broker, pickup/delivery addresses, line haul rates, and accessorial charges automatically.
Security & privacy
The questions finance teams ask.
Answered up front.
Never trained on your data
Your documents are processed only to extract fields. They are never used to train AI models — yours or anyone else's.
Files deleted after extraction
Uploaded documents are discarded the moment extraction is complete. We keep only the structured fields you see.
OAuth tokens encrypted at rest
Google and Microsoft access tokens are encrypted using AES-256 (Fernet) before storage. Keys never touch logs.
Your sheets, your account
Data goes directly to your Google or Microsoft account. Vaultyix never reads or copies what's already in your sheets.
Need custom fields?
Tell us what data you want pulled from your documents — purchase orders, statements, contracts, anything — and we'll set up a tailored extraction template for your account.
Frequently asked questions
What documents can Vaultyix read?
Invoices, receipts and bills — as PDFs or photos. It captures vendor, date, totals, taxes, currency and line items, in any language.
Does it handle foreign currencies?
Yes — that's our specialty. Vaultyix reads the original amount and converts it to your home currency (CAD by default), storing the exchange rate on every row.
Where does the data go?
To a clean Google Sheet, Excel file, OneDrive, or CSV — whatever you connect. Direct QuickBooks Online and Xero posting is on our roadmap.
Is my clients' data safe?
Originals are never stored after extraction, tokens are encrypted, and we never use your documents to train AI models. See our privacy policy.
How much does it cost?
Vaultyix is free to use right now — create an account and start extracting invoices at no cost.
Ready when you are
The next invoice takes 10 seconds.
Not 10 minutes.
Start with 20 free extractions. No credit card. Cancel anytime. Your first real invoice is the best demo.
Start for freeFree to use · No credit card · No lock-in